Business Administrator and Finance Specialist

Position Summary

The Business Administrator and Finance Specialist is an Elite Team Member who owns the

successful execution of day-to-day operational and financial functions across USO

Building Co. This role is accountable for supporting leadership, ensuring administrative

excellence, and driving financial accuracy while staying aligned with company Key

Numbers, Rocks, and Core Values. The Business Administrator exemplifies stewardship by

creating systems that improve efficiency, delivering accurate financial data, and ensuring a

world-class internal and external client experience.

Responsibilities

Lead and Own Administrative Operations

• Develop, implement, and improve systems and SOPs.

• Produce, format, and deliver contracts, budgets, and project documentation.

• Provide proactive office administration support to the Executive Team.

Finance and Bookkeeping Oversight

• Manage A/P: remit vendor and stakeholder payments, maintain weekly A/P log.

• Manage A/R: issue invoices, follow up with clients, and maintain weekly A/R log.

• Maintain accurate daily bookkeeping in company accounting software

(QuickBooks).

• Create project-level P&L statements for leadership review.

• Generate invoices from labor hour entries in QuickBooks Time.

Human Resources & Payroll

• Support hiring processes, onboarding, and employee documentation.

• Manage payroll processing, auditing, and employee pay/benefits assistance.

• Maintain compliance with company policies and labor regulations.

Client and Vendor Communication

• Act as liaison with vendors and stakeholders to ensure smooth operations.

• Support project invoicing, draw schedules, and client billing.

• Deliver a professional, reliable experience for clients and partners.

Systems Development & Continuous Improvement

• Build scalable processes that improve efficiency across departments.

• Partner with leadership to streamline workflows.• Handle delegated authority from Executive Team, contributing to overall

success.

Role Ownership

• Administrative Systems & SOPs

• A/R & A/P reported and completed with Accuracy

• Payroll Processing and Auditing

• Contracts, Budgets, and Documentation

• Project P&L Support

• HR Compliance and Personnel Support

• Vendor/Client Financial Communication

Key Competencies

• Leadership & Collaboration: Strong interpersonal skills with ability to work

across teams.

• Execution: Proactive, organized, and detail-oriented.

• Financial Acumen: Knowledge of bookkeeping, payroll, and P&L tracking.

• Problem-Solving: Ability to identify inefficiencies and create solutions.

• Technology: Proficient in MS Office and QuickBooks; adaptable to new systems.

Requirements

• Experience:

• 2+ years in accounting/bookkeeping (A/R, A/P, payroll).

• HR and administrative experience preferred.

• Education:

• Degree or certification in Accounting, Business Administration, or related

field preferred.

• Tools & Skills:

• Microsoft Office Suite proficiency.

• QuickBooks (desktop and online) proficiency.

• Excellent written and verbal communication skills.

Compensation & Benefits

• Salary: $60,000 -90,000 per annum, Based on experience

• Schedule: Full-time, 40+ hours/week

• Travel: Minimal travel, mileage reimbursement when requiredBenefits (after 90 days):

• 80 hours paid vacation (accrues and increases annually)

• 40 hours annual sick pay

• 5 paid holidays (New Year’s Day, July 4th, Thanksgiving Day, Christmas Eve & Day)

• Health, Dental, and Vision coverage (partially paid by USO Building Co)

• Biweekly payroll

• Matching Retirement Savings Plan

Please submit your resume to gc@usoffsite.com