Bookkeeper / Administrative Clerk - MODMAX TN

Summary:  

The Bookkeeper / Clerk supports daily financial and administrative operations for MODMAX. This role ensures accurate record-keeping, smooth invoice processing, and timely reporting. The ideal candidate is detail-oriented, trustworthy, and comfortable wearing multiple hats in a fast-paced, entrepreneurial environment.

Key Responsibilities:  

• Maintain accurate financial records in Zoho Books (or QuickBooks, if applicable)

• Record day-to-day transactions (AP/AR, receipts, expenses, payroll data)

• Reconcile bank and credit card statements

• Manage vendor files and assist with purchase order matching

• File, scan, and organize receipts and documents (digital + physical)

• Support month-end close process and assist with basic reporting

• Assist with tax prep, grant reporting, or compliance document tracking

• Handle basic HR clerical tasks (e.g., timesheet logging, benefits tracking)

• Liaise with accountants, vendors, or internal team members as needed

Requirements:  

• 2+ years bookkeeping, accounting, or office administration experience

• Strong attention to detail, organizational skills, and confidentiality

• Ability to prioritize, manage deadlines, and work independently

What Will Help You Stand Out:

• Proficiency in Zoho Books, QuickBooks, Excel/Sheets, and digital filing systems

• Bilingual (English/Spanish) a plus, but not required

• Familiarity with construction or manufacturing industry a plus

Compensation & Growth:  

• Entry - level/ Hourly or salary depending on experience

• Flexible hours and hybrid schedule may be available

Opportunities to grow into full finance or HR coordinator role